Procurement Dashboards: Examples & KPIs to Track (2025 Guide)

Procurement dashboards centralize sourcing and spend data. They replace manual reporting with a live view of what’s happening across the process. In a business where margins are tight and supply chains unpredictable, that kind of near real-time visibility is key to making smarter decisions and driving savings.

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In this article, we’ll cover:

• What a procurement dashboard is
• 5 common types of procurement dashboards and top KPIs they track
• Real-world use cases across sourcing, budgeting, and supplier management

Let’s start by defining what a procurement dashboard is.

What is a procurement dashboard?

A procurement dashboard is a visual tool that tracks key purchasing data like spend, supplier performance, order statuses, and savings in one view.

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It replaces scattered spreadsheets with a clear snapshot of where money goes and how well the procurement process runs.

Top 8 procurement KPIs to track on dashboards

No matter which dashboard you use, certain key performance indicators (KPIs) tend to drive the most value:

1. Maverick spend: The portion of total spend that happens outside procurement’s control. High maverick spend usually signals gaps in compliance, tooling, or accessibility to approved options.
2. Spend under management (SUM): The percentage of total spend that is controlled or managed through approved procurement channels and contracts. A higher SUM means more spending is under procurement’s oversight and less maverick spend. For example, an 85% SUM implies 85% of purchases follow the process, while 15% bypass it.
3. Purchase Order (PO) cycle time: The average time from purchase request to final approval or, in some cases, receipt. Shorter cycles usually mean fewer bottlenecks and a more responsive procurement operation.
4. Supplier lead time: The average time between placing an order with a supplier and receiving the goods or services. This metric is crucial for planning and inventory. A shorter lead time helps maintain just-in-time operations, while a longer lead time might require you to keep more safety stock.
5. Contract compliance: The percentage of purchases that adhere to internal policies and approved processes/contracts. It’s essentially the flip side of maverick spend. A high compliance rate means employees are using preferred vendors, sticking to contract terms, and following procedures
6. Cost savings and discounts captured: The total value of savings achieved through procurement initiatives such as negotiating better prices, consolidating suppliers, or finding cheaper alternatives. Teams often track both realized savings and avoided costs.
7. On-time delivery rate: The percentage of supplier deliveries that arrive by the agreed date. It’s a critical reliability metric for supplier performance.
8. Number of active suppliers: Useful for spotting fragmentation or over-reliance. Too many suppliers can dilute volume and reduce leverage; too few can create risk.

Common examples of procurement dashboards

Most teams use a few dashboards focused on different priorities. Here are some of the most common procurement dashboards, plus the kind of visuals you might see on each:

Procurement savings dashboard

Focuses on the cost savings achieved through procurement efforts.

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KPIs: It tracks metrics like total savings realized, cost avoidance, and savings against target goals.

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Visuals: Bar charts for savings by category, line charts for savings over time. Visual cues like green/red indicators can highlight whether you’re meeting savings targets.

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Purpose: This dashboard is great for proving the ROI of procurement. For example, it can show how much your negotiations and smarter buying have actually saved the company.

Supplier performance dashboard

Concentrates on how well your vendors are performing on key metrics.

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KPIs: Common KPIs include on-time delivery rate, order accuracy, supplier quality scores, SLA compliance, and the number of late deliveries.

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Visuals: You’ll often see bar graphs or scorecards comparing suppliers. For instance, a bar chart of each supplier’s on-time delivery and trend lines showing performance over time. 

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Purpose: It provides a data-based way to evaluate vendors, so you can build a preferred supplier list or address issues with underperformers using real metrics.

Procurement cycle time dashboard

Zooms in on the speed of the procurement process, essentially how long it takes for purchase orders or requests to go through.

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KPIs: Key KPIs here would be average PO cycle time from request to approval, average approval time, number of POs in each status, and count of delayed orders.

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Visuals: A typical visual might be a funnel or pipeline chart showing POs in each stage (requested, approved, received, etc.) or a line graph of average cycle time trending down as processes improve.

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Purpose: This dashboard quickly highlights bottlenecks, such as if approvals are taking too long or certain departments have lots of overdue POs.

Maverick spend dashboard

Targets off-contract or rogue spending.

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KPIs: It tracks metrics like maverick spend as a percentage of total spend, number of off-policy purchases, compliance rate, and possibly top categories or departments where rogue spend occurs.

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Visuals: A pie chart shows the split between managed spend and maverick spend. Bar charts highlight which teams or expense categories have the highest off-contract spend.

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Purpose: This dashboard is all about compliance and savings opportunities. A high maverick spend might signal the need for better purchase guidelines or more accessible contracts.

Inventory and reorder dashboard

Connects procurement with inventory management.

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KPIs: It tracks KPIs such as current inventory levels, stock availability, items running below their reorder threshold, stockout events, and inventory turnover rate.

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Visuals: Visualizations might include gauges or heat maps for inventory levels (e.g., highlighting items below safety stock), line or area charts showing inventory trends over time, and alerts or color-coded lists for items that need reordering. 

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Purpose: This dashboard helps ensure you purchase the right items at the right time. It prevents over-ordering by flagging excess stock and avoids stockouts by highlighting when inventory is too low.

Benefits of procurement dashboards

The beauty of a dashboard is that you can see many of the KPIs you’re tracking at once and understand how they interrelate. ‍

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Here are some of the core benefits of this clarity:

• Increased visibility across sourcing and vendor ops: Dashboards show spend, orders, and supplier data in one place for everyone who needs it. This shared view makes it easier to hold suppliers or team members accountable and catch issues early.‍
• Data-backed decisions: Dashboards highlight what’s working and what needs attention. Instead of reactive guesswork, your team can be proactive. If one budget category starts trending over mid-quarter, you can step in right away, before it becomes a bigger problem.‍
• Cost control & savings: A dashboard helps pinpoint where to save money. You can catch maverick spend, compare supplier prices, or track progress on cost-cutting goals. Over time, these changes lead to better deals. And when you do save, the dashboard gives you proof to show leadership.‍
• Improved supplier and risk management: Dashboards that track supplier KPIs help you manage supplier relationships more effectively. You can flag risky suppliers with high late delivery rates or quality issues before they cause major disruptions. You’ll also see if you’re too dependent on a single vendor or region.‍
• Improved efficiency: Teams no longer need to build reports manually. Dashboards pull from live data and update automatically. This cuts time spent on reporting and frees up teams to act on the insights.‍
• Better accountability: When metrics like cycle time or compliance rates are visible, teams naturally try to improve. Everyone sees their impact. Managers can quickly spot bottlenecks and focus improvements where they’re needed most.

Use cases for procurement dashboards

Procurement dashboards support real, day-to-day decisions across sourcing, budgeting, and supplier management. 

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Here’s how companies use them in practice:

• Vendor performance monitoring: A supplier performance dashboard might show that Supplier A’s delivery rate dropped this month or that Supplier B’s defect rate improved, giving vendor managers a clear basis for action.
• Real-time budget tracking: Finance and procurement teams use dashboards to track spend against budget as it happens. For example, a budget view might show that Marketing has already used 80% of its quarterly procurement budget by month two, a clear signal to slow spending or reallocate funds.
• Contract compliance audits: Dashboards help identify purchases made outside approved contracts. A widget might flag all off-contract spend from the past 30 days, broken down by department, so managers can follow up and understand where and why compliance broke down.
• Contract and supplier renewal management: Dashboards can track contract dates, utilization, and compliance. A contract management view might alert you that 5 supplier contracts are expiring next quarter and show each supplier’s performance score. This way, procurement can proactively plan renewals rather than scrambling last-minute
• Strategic sourcing and category management: A spend analysis dashboard can break down spend by category or region. For example, you might use it to discover that the company is spending too much on a certain category with too many suppliers, prompting a strategic sourcing project to consolidate and negotiate better terms. 

How to build a procurement dashboard: Tools and tradeoffs

When it comes to actually building or implementing procurement dashboards, businesses have a few different paths to choose from. Each approach has its pros and cons, and the right choice depends on your team’s needs and resources. 

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Here’s a quick comparison of the main options:

Spreadsheets (Excel, Google Sheets)

Spreadsheets are accessible and familiar to almost everyone. Creating a basic procurement dashboard in Excel or Google Sheets is a low-cost option that requires no additional software. For small datasets or simple tracking, they’re quick to set up and easy to modify. They also work well for one-off analyses or early prototypes, and you don’t need IT to get started.

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What to watch out for:

• Manual effort is the big downside. Data often needs to be updated and consolidated by hand, which is time-consuming and prone to errors. 

• They aren’t real-time unless you build complex integrations.

• As your data grows, spreadsheets can become slow or unwieldy (think thousands of PO lines). 
• Collaboration is a challenge. It’s easy to end up with multiple versions of the same file, and multi-user edits can lead to overwritten data or inconsistent reports.

BI tools (Power BI, Tableau)

Business intelligence (BI) tools analyze and visualize large datasets. They pull data automatically from databases and keep dashboards up to date. Users can filter, drill into, and customize views to explore procurement data. Some come with built-in connectors for easier integration.

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What to watch out for:

• Licensing costs can add up, especially with per-user pricing.
• Most tools require a data analyst or BI developer to set up and maintain dashboards.
• The learning curve is steep for non-technical users.

ERP modules

Many ERP systems include built-in dashboards for procurement. The advantage here is integration. The dashboard is built into the system where your procurement transactions live (SAP, Oracle, NetSuite, etc.), so it uses live data without needing separate data pipelines.

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Also, these out-of-the-box dashboards often adhere to best practices for that system and might be pre-configured with common procurement KPIs, saving you setup time.

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What to watch out for:

• Customization is limited. Dashboards are often rigid and hard to adapt to your specific needs.
• Dashboards may feel clunky or outdated compared to modern BI tools.
• Getting access to advanced metrics or new views may require help from consultants or IT.

Low-code platforms and enterprise app platforms like Superblocks

Low-code platforms offer a flexible way to build custom procurement dashboards without starting from scratch. These platforms enable you to drag-and-drop components, easily connect to various data sources, and define logic with minimal coding.

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The big benefit is adaptability. You can tailor the dashboard exactly to your procurement workflows. Most low-code dashboards are easy to deploy, and they’re built to be web-based and interactive out of the gate.

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But traditional low-code platforms have limits. They often restrict customization or force you to use platform-specific logic.

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Superblocks removes those limits. You get the flexibility to build with AI, fine-tune visually, or customize fully with real code using familiar languages. It comes with built-in governance controls that are centrally managed and scale across large teams and data sources. 

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That makes it a strong fit for citizen development. Business teams can build dashboards fast, while IT keeps control with access rules, audit logs, and deployment policies.

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What to watch out for:

• Still requires some technical skill to set up and maintain.
• Platform quality varies, so it’s important to choose one that supports your needs.

Read more: How Superblocks supports enterprise-ready architecture

Why is Superblocks excellent for procurement dashboards?

Superblocks is an AI-native enterprise app platform for building internal apps and workflows fast. It combines the speed of AI app-gen with the power and control of full-code when needed, so you’re not stuck with rigid templates or waiting on long dev cycles.

Here’s what makes it a strong choice for procurement teams:

• Real-time data from anywhere: Pull live procurement and vendor data from your databases, spreadsheets, and any other data source with an API. Superblocks connects directly to your systems, so dashboards update automatically without manual refreshes.
• Custom views for different users: Build dashboards that show relevant data by role, region, department, or supplier. Add dynamic filters so users can explore the data that matters most to them.
• Built-in workflows and automation: Add PO approval workflows, out-of-compliance alerts, or automated email summaries without leaving the dashboard. Superblocks supports end-to-end workflows, not just static reporting.
• Centralized enterprise-grade controls: Set up RBAC, audit logs, SSO, and observability tools from a single control plane to align with your security and compliance policies. 
• Custom logic without the overhead: Need a unique calculation or data blend? Add full-code extensions where needed with Node, Python, or SQL scripts, without giving up the speed of low-code.

Checklist for choosing the right procurement dashboard tool

Not sure which route to go for your procurement dashboard? Here’s a quick checklist to help you decide:

• ✅ Define your needs and scale: Clarify what the dashboard should do. What KPIs will you track? Where will the data come from? How many users will need access? Will it update daily, weekly, or in real time?
• ✅ Consider your team’s skills: Match the tool to the skills you already have. The best dashboard is one your team can build, update, and trust without relying heavily on external support.
• ✅ Assess data sources and integration needs: Where does your procurement data live? If everything’s in one system, like your ERP, an internal dashboard or BI connector may be enough. If your data is spread across tools, look for a platform that integrates cleanly with all of them.
• ✅ Evaluate budget and resource constraints: Tools range from free (Excel, you likely already have) to significant subscription costs (enterprise BI suites). Factor in not just software cost but also the cost of the time to build and maintain.
• ✅ Decide how much flexibility you need: Decide how much you need to customize. If you’re fine with standard metrics and layouts, an out-of-the-box dashboard could work well and get you running quickly. But if you have unique processes or want a competitive edge by visualizing data in a special way, favor options that allow more customization.
• ✅ Think about user experience and adoption: Think about who will use the dashboard and how. If it’s going to non-technical users or execs, UI and accessibility matter. Tools with clean interfaces and web access tend to drive better adoption across teams.

Build a live procurement dashboard in days with Superblocks

If you’re considering a custom procurement dashboard but don’t want to code it entirely from scratch, Superblocks is worth a serious look. You can pull live data from your ERP, track supplier performance in real time, set up PO approval workflows, and build dashboards that reflect exactly how your team operates. You can use real code, deploy in-network, and export your apps if needed, so you're never locked into the platform.

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Here’s a quick recap of what makes it a great fit for procurement teams:

• Multiple ways to build: Start with Clark AI to generate apps and dashboards in plain English, fine-tune them in the visual editor, or use code when needed — all within a unified workflow.
• Standardized UI components: Build polished, consistent interfaces for your procurement apps using reusable inputs, tables, filters, and charts. No need to rebuild your design system every time.
• Full-code extensibility: Build with JavaScript, Python, SQL, and React, connect to Git, and deploy with your existing CI/CD pipeline. 
• Integration with your existing systems: Work with your existing stack, including databases, data warehouses, data lakes, and almost any system with an API.
• Centralized governance: Enforce RBAC, authentication, and audit logs from a single control plane.‍
• Full portability: Export your app as raw React code and run it independently.‍
• Deploy safely into your existing pipelines: Use Git, CI/CD, and staged deployments to manage changes across your org.‍
• Monitor performance across dashboards: Send logs, metrics, and traces to Datadog, Splunk, or New Relic for complete observability into how your tools are running.‍
• Real-time streaming support: Stream data to front-end components and connect to any streaming platform like Kafka, Confluent, and Kinesis to build real-time UIs.

If you’d like to see how these features in action, explore our Quickstart Guide, or better yet, try it for free.

Frequently Asked Questions

Can I build a procurement dashboard with Superblocks?

Yes. Superblocks is a great option for building flexible, real-time procurement dashboards. You can connect to your ERP, databases, or APIs, create custom views by department or supplier, and even build in workflows like PO approvals or contract alerts all without a full engineering buildout.

What’s the best procurement dashboard tool for 2025?

Spreadsheets still work well for quick, low-cost tracking. BI tools like Power BI offer strong visualizations and advanced analysis. But if you need a dashboard that supports user-specific workflows, an app development platform like Superblocks is a better fit. 

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The best choice depends on your goals, data sources, and the dashboard users.

How do procurement dashboards support supplier management?

They track vendor performance metrics like delivery rates, defect trends, and SLA compliance. This helps you compare vendors objectively and make smarter decisions during negotiations and renewals.

Is there a difference between supplier dashboards and procurement dashboards?

Yes. A supplier dashboard focuses specifically on vendor performance metrics, while a procurement dashboard covers a broader view, including spend, cycle times, compliance, savings, and supplier data.

What data sources can a procurement dashboard connect to?

Most dashboards can connect to ERPs (like SAP or NetSuite), procurement platforms, spreadsheets, databases, or APIs. Superblocks, for example, connects to almost any data source with an API.

How does a procurement savings dashboard work?

It tracks cost savings and cost avoidance across categories, suppliers, or time periods. You might see a breakdown of negotiated savings, cumulative savings over time, or comparisons to forecasted targets. It’s a simple way to show the financial impact of procurement decisions.

What’s the easiest way to automate procurement reporting?

Look for a platform that connects directly to your data sources and supports scheduled refreshes. BI tools often handle this well, especially when paired with automated alerts or email reports. Low-code platforms can also help by adding simple workflows or logic to trigger updates when certain conditions are met.

Can low-code tools replace traditional BI dashboards in procurement?

In many cases, yes, especially with platforms that offer built-in charts and dashboard components. Superblocks, for example, support real-time data, interactive visualizations, and custom logic, making it a strong alternative to traditional BI dashboards.